The Canada's Democracy Week National Democracy Challenge ("Challenge") 2013

Challenge Rules

1.   Eligibility

  • 1.1The Challenge is open to Canadian residents who are between the ages of 14 and 30 at the time of entering the Challenge.
  • 1.2 You are not eligible if you are an employee, a member, a director or officer of, or a member of the immediate family* of or a person living under the same roof as an employee, director or officer of Elections Canada or the Federation of Canadian Municipalities (FCM) or a member of the jury identified in Section 5.3.

    *A "member of the immediate family" means a parent, grandparent, child, spouse or sibling.

2.   How to Enter the Challenge

  • 2.1 You must submit a creative work ("entry") that reflects our theme, "Show and Tell: Democracy In Action," in only one of the following categories:
    • a) Image
    • b) Video
    • c) Writing
  • 2.2 You must fill out an entry form, complete all mandatory fields of information and submit your image, video or piece of writing, as the case may be, as part of the entry form. Your entry form must be submitted either:
    • a) online, by accessing the form (available on September 16); or
    • b) by mail or hand-delivery to The National Democracy Challenge, c/o Office of the Chief Electoral Officer, 257 Slater Street, Office 9-087, Ottawa, Ontario, K1A 0M6. You can obtain a copy of the entry form by:
  • 2.3 If you submit your entry form online, you must upload your image, video or piece of writing, as the case may be, in the entry form. The size of the image, video or piece of writing being uploaded must not exceed one gigabyte. If you submit your entry form by mail or hand-delivery, you must submit a copy of your image, video or piece of writing, as the case may be, on a USB thumb drive, CD or DVD along with your entry form. Elections Canada will not return any USB thumb drive, CD or DVD to participants. In all cases, videos must be in Apple QuickTime, MP4, WMV, MPG or Windows AVI format, and images must be in JPG, PNG or GIF format.
  • 2.4 Entry forms must be received by 11:59 p.m., Eastern Time, on Saturday, November 16, 2013. Elections Canada will take no responsibility for entry forms that contain errors or that are incomplete, lost, misdirected, delayed or received after the deadline.

3.   General Rules

  • 3.1 By submitting an entry, you agree to be bound by these Challenge rules. Subject to Section 3.10, entries that do not comply with the rules will be disqualified from the Challenge. All decisions of Elections Canada, its contractor and members of the jury when applying the rules of the Challenge are final.
  • 3.2 Videos must be a maximum of 90 seconds long.
  • 3.3 Written entries must be a maximum of 1,000 words.
  • 3.4 You must not submit more than one entry for the entire Challenge.
  • 3.5 Entries for the Challenge may be submitted by only one individual.
  • 3.6 You must not submit more than one entry form to participate in the Challenge. If you submit more than one entry form, Elections Canada will accept the first entry form received and will reject any other entry forms that you submit after that.
  • 3.7 Entries must not contain material that is or promotes any activity that is unlawful, that violates the Canadian Charter of Rights and Freedoms or that is harmful, threatening, abusive, harassing, tortious, pornographic, defamatory, vulgar, obscene, libellous, invasive of another's privacy, hateful, discriminatory, deceptive, biased or otherwise inappropriate, unsuitable or offensive – all as determined by Elections Canada in its sole and absolute discretion.
  • 3.8 Entries must not be politically partisan. Entries that suggest a political affiliation, bias or designation or that highlight one political party over another will be considered politically partisan, as determined by Elections Canada in its sole and absolute discretion.
  • 3.9 Subject to Section 3.11, you must be the author or creator of the entry you submit to the Challenge.
  • 3.10 Entries should not display any third-party trademarks, brands and/or logos. In such cases and where possible, Elections Canada reserves the right to blur out such content so as to render it unrecognizable. Where it is impossible for Elections Canada to blur such content, Elections Canada may, at its sole discretion, disqualify the entry.
  • 3.11 Entries in the Video category must feature only music that is originally written, performed and produced by you or that is royalty-free and rights-free.
  • 3.12 You must have the authorization of all persons connected with the production of the image or video, and all other persons whose names, photographs, likenesses, materials and voices, as the case may be, were used in the image or video, to use their names, photographs, likenesses, materials and voices in connection with the distribution, advertising, publication, posting on the Internet, broadcast, promotion and use of the image or video.
  • 3.13 Elections Canada and any of its legal representatives, employees and agents shall assume no liability resulting from claims, demands, damages, actions or causes of action in connection with the administration of the Challenge.

4.   Secondary School or Cégep with the Highest Number of Entries

  • 4.1 Elections Canada will identify the name of the secondary school or cégep with the highest number of entries that are compliant with these Challenge rules and will disclose the name of such school to Forum for Young Canadians (Forum).
  • 4.2 In support of Canada's Democracy Week, Forum is offering a bursary for one student of the selected school to travel to Ottawa to attend Forum's week-long civic education program. Visit www.forum.ca for more details.

5.   Procedure for the Evaluation and Selection of Winning Entries

  • 5.1 All entries that comply with these Challenge rules will be judged by representatives of Elections Canada based on the following evaluation criteria:
    • a) Clarity: Is the message and how it relates to democracy clearly conveyed in the image, video or piece of writing?
    • b) Creativity: Is the concept of the image, video or piece of writing original, and does it capture democracy in a new light or bring a new understanding to it?
    • c) Message: Does the image, video or piece of writing communicate a meaningful, non-partisan and relevant message?
    • d) Vision: Does the image, video or piece of writing communicate an inspiring personal vision or voice that speaks to a large number of Canadians?
  • 5.2 Elections Canada will select six finalists for each category based on the evaluation criteria identified in Section 5.1.
  • 5.3 Finalists for each category will be judged by a panel of prominent Canadians based on the evaluation criteria outlined in Section 5.1. From these finalists, the panel will select a 1st place, 2nd place and 3rd place winner for each category.
  • 5.4 Elections Canada will notify the selected winners for each category in 2014 by e-mail (the "Notice").
  • 5.5 Winners must sign a Declaration (the "Declaration") attesting to their compliance with these Challenge rules and granting Elections Canada a licence related to the intellectual property rights in their entry, as stated in Section 5.6. In the case of winners who have not reached the age of majority at the time they are required to sign the Declaration, the Declaration must be signed by a parent or legal guardian. The Declaration will be sent with the Notice.
  • 5.6 Elections Canada reserves the right to require any finalists to sign a Declaration, as referred to in Section 5.5.
  • 5.7 The Declaration must be mailed or hand-delivered to the address set out in the Notice and Elections Canada must receive it no later than 14 calendar days from the date that Elections Canada sent out the Notice.
  • 5.8 Winners who fail to comply with the requirements outlined in Section 5.7 will be disqualified from the Challenge. In such circumstances, Elections Canada reserves the right to select another winner based on the evaluation criteria outlined in Section 5.1.

6.   Prizes

  • 6.1 The following prizes will be distributed for each category:
    • a) Image
      • The 1st place winner will receive a 16GB Apple iPhone (or equivalent). The approximate value of this prize is $700.
      • The 2nd place winner will receive a GoPro HERO3 camera (or equivalent). The approximate value of this prize is $350.
      • The 3rd place winner will receive a $200 Best Buy gift card.
    • b) Writing
      • The 1st place winner will receive an 11-inch 128GB MacBook Air laptop (or equivalent). The approximate value of this prize is $1,000.
      • The 2nd place winner will receive a 64GB Kobo Arc (or equivalent) and a $100 Indigo gift card. The approximate value of this prize is $400.
      • The 3rd place winner will receive a $200 Best Buy gift card.
    • c) Video
      • The 1st place winner will receive a four-day civic education trip for two to Niagara Falls, Ontario, to attend the FCM's 2014 Annual Conference and Trade Show. The prize includes:
        • Round-trip transportation for the winner and a travel companion* from the winner's place of residence to Niagara Falls, Ontario. The method of transportation is to be determined by FCM, at its entire discretion, at the time the prize is redeemed. If the winner's place of residence is Niagara Falls, Ontario, FCM will arrange ground transportation from the winner's place of residence to the hotel.
        • Four nights' hotel accommodation for two (double occupancy).
        • Ground transportation to and from the hotel during the four-day stay in Niagara Falls.
        • Meals for the winner and the travel companion during the four-day stay in Niagara Falls. FCM will provide an allowance of an aggregate value of $594.60 (including HST) to cover the cost of meals unless they are provided as part of the program.

          *The travel companion must be:

          • (a)in the case of the winner not having reached the age of majority in his or her province or territory of residence at the time he or she is travelling to Niagara Falls, a parent or legal guardian of the winner; or
          • (b)in the case of the winner having reached the age of majority in his or her province or territory of residence at the time he or she is declared a winner of the Challenge, any person who has reached the age of majority in his or her province or territory.
        • The winner and travel companion must travel to attend the FCM's 2014 Annual Conference and Trade Show, which is expected to be held from May 20 to June 2, 2014. If the winner and travel companion are unable to travel during this period of time, the prize will be forfeited without compensation.
        • All expenses incurred during travel to Niagara Falls, other than those outlined above, are the responsibility of the winner and travel companion. The prize includes only what is specifically described above; no other allowance will be granted.
        • The approximate value of this prize (excluding the round-trip transportation to Niagara Falls) is $3,000. The value of the round-trip transportation will vary depending on the place of residence of the winner.
      • The 2nd place winner will receive an Apple iPad 32GB and Smart Cover (or equivalent). The approximate value of this prize is $775.
      • The 3rd place winner will receive a $200 Best Buy gift card.
  • 6.2 Prizes must be accepted as awarded. No substitutions will be made, transfers permitted or refunds allowed, cash or otherwise. If any prize cannot be awarded as described in these Challenge rules, Elections Canada reserves the right to substitute a prize with another of comparable value.
  • 6.3 Except for the prize awarded to the winner in the Video category, which is sponsored by FCM, all prizes will be sent by mail to the winners. Before shipping the prizes, Elections Canada will contact the winners to confirm the address where the prize should be shipped.

7.   Intellectual Property

  • 7.1 By submitting an entry, you agree to grant Elections Canada a worldwide, perpetual, non-exclusive, royalty-free licence to use, copy, reproduce, display, distribute, modify and create derivative works based on the entry for the purpose of any activities or initiatives carried out by Elections Canada to fulfill its mandate.
  • 7.2 By submitting an entry, you agree to waive any moral rights in such entry.

8.   Privacy

  • 8.1 The personal information you provide is collected under the authority of the Canada Elections Act and will be used for the purpose of administering the Challenge. Personal information may also be used for Canada's Democracy Week outreach activities and to seek your participation in an optional online survey.
  • 8.2 The personal information you provide through the online survey will be collected under the authority of the Canada Elections Act and will be used to evaluate the Canada's Democracy Week program.
  • 8.3 Elections Canada will publish the name, age, city, province or territory of residence and photograph of winners in a news release on the website democracy-democratie.ca in March 2014 and through Canada's Democracy Week's social media accounts.
  • 8.4 The name and contact information of the 1st place winner in the Video category will be disclosed to FCM for the purpose of administering the delivery of the prize sponsored by FCM. The 1st place winner in the Video category will be featured in FCM's promotional materials and on its website.
  • 8.5 By providing your personal information, you agree that it may be used and disclosed for the stated purposes.
  • 8.6 You have a right to access, correct and protect your personal information under the Privacy Act. The personal information used for the administration of the Challenge is retained under personal information bank number PSU 938 – Outreach Activities. Please consult infosource.gc.ca for more information.
Link to Elections Canada